AK Family karate and fitness limited is committed to compliance with Data Protection Laws and respecting your privacy. "Data Protection Laws" means (a) the Data Protection Act 1998 and any laws or regulations implementing Directive 95/46/EC; and/or (b) the General Data Protection Regulation (GDPR); and/or any corresponding or equivalent national laws or regulations; and any applicable laws replacing, amending, extending, re-enacting or consolidating any of the above DP Laws from time to time.
AK Family karate and fitness limited processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our services. We will never intentionally collect any unnecessary personal data from you and do not process your information in any way, other than already specified in this policy.
The personal data that we collect will depend upon the product you apply for, this may include:
Direct collection of information
The information we directly collect from through your membership, grading forms and welcome letter includes:
§ Date of Birth
§ Home Address
§ Email Address
§ Telephone Number
§ Emergency phone number
§ Medical issues relating to your training
3. How We Use Your Personal Information
AK Family karate and fitness limited takes your privacy very seriously and will never disclose, share or sell your data without your consent, unless required to do so by law. We only retain your data for as long as you are a member or inform us that you no longer require AK Family karate and fitness limited to keep your data.
We respect your privacy and will only use your personal information in the following ways. To provide our services:
§ To register you as a user and to provide the services you require.
§ To provide you with customer support.
To improve our services and customer marketing:
§ To keep you informed of any products, services or offers which might be of interest to you where you have provided your consent for us to do so.
We will not share any of your personal information with any other third parties without your permission, unless:
§ To help prevent fraud, or if required to do so by law and/ or we suspect any form of illegal behaviour.
§ It is required to do so by law, regulation or legal proceedings.
§ We feel that it is a necessary action to protect the property, rights or safety of AK Family karate and fitness limited or any other party.
§ The third party is acting in a professional capacity, for example as a regulator or auditor, and has suitable confidentiality and privacy measures in place.
§ To monitor site usage.
§ To keep an audit trail.
§ To understand visitors’ browsing habits.
§ To analyse trends and demographic statistics.
§ To compile statistical reports.
Most internet browsers accept cookies by default; however, you can usually change your browser settings to reject cookies if you would prefer not to receive them. If you choose not to receive our cookies you will not be able to receive any personalised features and you may not be able to benefit from all our services.
5. How long we keep your data
6. Security and Breach notification
The security of your Personal Information is very important to AK Family karate and fitness limited. We use physical, electronic, and administrative safeguards that are designed to protect your Personal Information from loss, misuse and unauthorised access, disclosure, alteration and destruction.
We have several layers of security measures in place to protect your information, including:
§ An up-to-date anti-virus software to protect against viruses damaging data and infrastructure,
§ Reviewing our information collection, storage and processing practices, including physical security measures, to guard against unauthorised access to systems
§ Housekeeping measures by regular backups, encryption, network domain policy.
7. Your Rights
For further information on how your information is used, how we maintain the security of your information, and your rights to access information we hold on you, please contact: firstname.lastname@example.org
You have the right to access any personal information that AK Family karate and fitness limited processes about you and to request information about: -
§ What personal data we hold about you
§ The purposes of the processing
§ The categories of personal data concerned
§ The recipients to whom the personal data has/will be disclosed
§ How long we intend to store your personal data for
You have the right to access and request a copy of any personal data about you held by us, free of charge. We have up to 30 days to respond to your request. Whilst we provide the information requested without a fee, further copies requested by you may incur a charge to cover our administrative costs. The request must be in writing or can be submitted via email to email@example.com and must contain the following:
§ Your name and postal address;
§ A telephone number where you can be reached.
You must also provide:
§ A photocopy of your passport or driving licence;
§ Your signature and the date of the request;
§ Signed authority from the individual whose data is required if you are applying on their behalf.
We want to make sure that your personal information is accurate and up to date. You have the right to ask us to correct and/ or complete the information or remove information you think is inaccurate. Please do contact us if you believe that any information we hold about you is inaccurate. We will update/correct your information within one month wherever possible; unless the request is either manifestly unfounded or excessive, at which point you will be notified.
You also have the right to request erasure of your personal data or request that we restrict usage of your personal data in accordance with legal, regulatory, accounting requirements and our retention policy as set out at clause. For the avoidance of doubt, rights may not apply when AK Family karate and fitness limited requires this information for the fulfilment of services, or where AK Family karate and fitness limited has obligations under current regulations to retain this information.
You can choose to unsubscribe from email marketing by clicking unsubscribe in any of the marketing email you receive from us. In addition, if you wish to unsubscribe from postal or SMS marketing then please email 'Unsubscribe All' to firstname.lastname@example.org
In fulfilling any of the requests outlined above, where AK Family karate and fitness limited needs to provide data, we will provide it in a format that is structured, commonly used and machine readable form. We will avoid use of proprietary technology in the provision of this data.
8. Using other websites
Our websites may contain links to web sites which are owned or controlled by parties other than AK Family karate and fitness limited. These links are provided for your convenience and do not imply that we have reviewed or condone the third-party sites, their content or their privacy policies.
When you access the linked third party websites, you do so at your own risk. These sites may place their own cookies or other files on your computer, collect data or solicit personal information from you. We will not be held liable for any misuse of your information or other misconduct by the third party.
We welcome all feedback on matters relating to privacy or to any other aspect of our service. You can provide feedback by contacting us at
11. Lodging A Complaint
AK Family karate and fitness limited only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.
Data Protection Officer
AK FAMILY KARATE AND FITNESS LIMITED